Writing corporate minutes is actually a simple, straightforward process. Basically, keep detailed notes at the meeting and write them up more formally as soon as possible after the meeting. Since corporate board of directors should meet at least annually, minutes should be updated at least once a year. However, if additional actions are taken during the year, minutes should be made at that time. Discard any notes taken at the meeting after you have prepared the formal minutes. Your notes may not correctly depict the outcome of issues. Also, don’t try to transcribe everything that was said at the meeting; a brief summary will suffice.
Here is the good news
There is very user friendly software available that does the whole process for you. Also, there are excellent books which supply easy-to-read instructions on how to comply with state law requirements and IRS rules, including a CD with corporate forms.
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